Our greatest challenge will be decarbonising our Estate in line with our 2035 and 2040 net zero commitments.

Whilst we’ve been continuously improving the energy efficiency of our buildings, switching to sensor-operated LED lights, and prioritising sustainability in construction projects like Chestnuts, we still need to replace remaining gas boilers with heat pumps and single-glazed windows with double and triple glazing. This long-term programme, estimated at £50-100m over 10-20 years, includes our heritage Grade-1 listed Founder’s Building, which is subject to much stricter planning laws and regulations and will require lots of existing innovation to succeed.

To shape our 10–20-year investment plan and to aid transparency, we’ve established an Environmental Footprint Database of all our energy consumption, emissions, waste production and water use.  From 2023/24 we'll begin annually publishing this information alongside our Financial Statements.

We understand that catering operations can have a significant impact on the environment and we therefore strive to ensure that every aspect of our operations complies with environmental regulations. Our membership of TUCO (The University Caterers Organisation) ensures that our suppliers are regulated and that environmental issues are embedded into tendering specifications.  

• We were awarded 3* in the Sustainable Restaurant Association's Food Made Good Standard.
• We only serve sustainable fish certified by the Marine Stewardship Council.
• Our menus actively promote vegan and vegetarian choices.
• Our ingredients are sourced locally and seasonally to reduce carbon emissions.
• We have removed all single use plastic water bottles from our catering outlets and all disposable cups, takeaway boxes, cutlery and straws are manufactured in the UK and are recyclable or bio-degradable.
• Our tea and coffee is Fairtrade and we are committed to gaining a University and College Fairtrade Award by spring 2025.

We also have a dedicated sustainable hospitality webpage for conferencing and functions.

In our residences, we provide and encourage the use of recycling facilities and we ensure that our students are educated in good recycling practices as part of the mandatory pre-arrival induction process.

• We use chemical free products in the cleaning of our accommodation.
• We re-use bed linen and towels where possible and we only provide sustainable bathroom toiletries.
• We are committed to hosting greener meetings at our venue and have achieved a silver Green Meetings award, the Green Tourism standard created specifically to assess the sustainable practices of meeting and event venues.

As a member of the London Universities Purchasing Consortium,  Royal Holloway prioritises responsible procurement.

Our suppliers must adhere to our Supply Code of Conduct, which covers:

• Social compliance, prohibiting forced or underage labour, ensuring suitable working conditions and fair treatment of workers.
• Ethical compliance and economic development, including acting with integrity, complying with laws and regulations, and supporting of fair trade.
• Environmental compliance, including avoiding environmental harm and taking actions to reduce environmental impact.

As a leader in this field, we’re also an affiliate of Electronics Watch, an independent monitoring organisation collaborating with public sector organisations to promote and enable responsible procurement and safeguard workers’ rights in electronic supply chains.

Royal Holloway has also adopted a Supply Chain Code of Conduct that has been collaboratively developed and reviewed by the Sustain Project.

We are committed to carrying out our procurement activities in an environmentally, socially, ethically and economically responsible manner and to entering into agreements, and contracts, with suppliers that share and adhere to our vision. To demonstrate this commitment, current and potential suppliers are asked to acknowledge their compliance with the principles of this Supply Chain Code of Conduct, with respect to their organisation and their supply chain.

In addition to our zero-carbon electricity supply and ongoing energy-saving efforts, we operate five rooftop solar arrays. Our two largest systems are installed on the newest editions to our estate – the Shilling and Emily Wilding Davidson buildings.

With a combined maximum capacity of over 100kWh, these systems power their respective buildings, and export excess generation to the National Grid.

On-site renewable energy generation will continue to be integral to our decarbonisation strategy, and we’re currently exploring funding and considering locations for additional systems across the campus.

Most of our campus fleet runs on electric power, charged with zero-carbon energy on-site. This includes 13 electric buggies used by our maintenance teams, our gardening team’s electric vehicle, and our clean-air postal van.

In addition to cutting our scope 1 carbon emissions, our electric vehicles (EVs) help keep air pollution low around campus, saving fuel costs, and minimising noise pollution near offices, lecture theatres and halls of residence.

Mike Berry, Director of Estates, said: “Reducing our fleet and transitioning what remains to EVs is a vital part of our sustainability strategy and way of reducing our overall environmental footprint.”

“It’s also making more and more sense operationally and, after some initial reluctance, you can see that the teams are now genuinely enjoying and proud to be using the buggies and vans and doing their bit."

“They’re a great symbol to our students and visitors that we’re taking our role seriously.”

We still have more work to do, aiming to phase out or replace the few remaining fuel vehicles, decrease the overall fleet size, and advance our wider Green Travel Plan and initiatives.

Environmental sustainability is a consideration for IT Services in all of our operations, and we currently have a large focus on energy saving.

IT procurement

This is reflected in the way we procure technologies for the University and work with external suppliers. Our conversations with suppliers always presses for a stance on environmental sustainability, ensuring we know how they can meet our requirements and help us deliver a more sustainable service. Some examples of this include:

• In January 2024, IT Services successfully completed a multi-year project to migrate the University’s virtual server to a new hardware. This work has resulted in a significant reduction in our data centre footprint and power usage, which will lead to a predicted energy saving of around 54%. The project triggered a review of our other suppliers, looking particularly at their sustainability credentials.
• Our Network Programme: currently underway, this is a multi-year, multi-project programme to update our campus network – through which we are conducting supplier comparisons and benchmarking to make sure we get the best fit to support our work, including from a sustainability perspective.
• Bringing in more sustainable products for storing our data as a University

On campus

As well as through procurement, we are slowly growing a number of initiatives to help bolster our sustainability efforts. For example:

• We are currently in discussions around raising the temperature in our data centre; something which will reduce the amount of energy put into cooling our equipment.
• In our student labs we use Ecosia, an environmental search engine. Ecosia dedicates all of its profits to planting more trees.

The Careers Service is committed to sustainability and in the last two years, many colleagues have undertaken Carbon Literacy training to empower them to have meaningful conversations with students, colleagues and external partners.

In recognition of our students’ interest in sustainability-related careers, as well as the significant increase in sustainability-related roles in the Graduate Labour Market in recent years, we have added a Sustainability Careers Week to our annual careers events programme.

Our Careers Portal is used by students and graduates to search for jobs, placements and part-time work, and all employers who register on the site are asked whether they recognise the climate crisis, and agree with the science, as well as confirming that they are working towards achieving Net-Zero by 2050 or earlier. This enables students and graduates to search exclusively for opportunities that are offered by these employers if they wish to.

Since the pandemic, we have also significantly reduced the number of posters and flyers that we produce and aim to source sustainable merchandise wherever possible, which is received positively by our students. Similarly, we send instructions to all employers attending our careers events to consider reducing the merchandise that they offer to students and choosing edible products or those that are made from recyclable materials only. Many of them are members of the Sustainable Recruiters Alliance and already working towards these practices.

Our new University strategy - RH2030s - commits us to reducing our waste and increasing our recycling rate. Our Environmental Policy also commits us to applying the waste management hierarchy (which can be viewed below) throughout all of our operations, teaching and research.

After a careful tendering process, we began a new five-year waste management contract in September 2024 with local firm Grundon Waste Management Limited, who will ensure that we continue to send no waste to landfill - with having less waste in the first place still our priority. As part of our newest contract, Grundon now also service our Egham campus with one of their new zero emission trucks.

Consisting of a large number of processes, policies, procedures and tools, our Environmental Management System (EMS) outlines our framework for protecting and, where possible, enhancing the natural environment.

We’re in the process of certifying our EMS to a well-recognised international standard ‘ISO 14001 Environmental Management Systems’ and hope to achieve this during 2025.

The EMS scope, for the purpose of our ISO 14001 certification, covers: The provision of higher education and research, including all related support services and site management, at Royal Holloway, University of London.  

This applies to all operations and infrastructure across any internal and external spaces over which the University has full operational control, specifically where it can choose and manage its own power, waste and water supplies. This involves the buildings and grounds that are both owned by, or on long-term rent to, Royal Holloway across its Egham and London campuses, but does not include any non-operational (unused) spaces, or spaces are on long-term rent by Royal Holloway to others.

Where possible, the principles captured in this EMS will also be applied to Royal Holloway’s other domestic and international travel and activities. 

EMS Steering Group

A separate steering group, consisting of the relevant Heads of Service and other colleagues, has been established to manage the EMS framework and accreditation process and oversee the annual site, documentation and waste audits, as well as any necessary external audits.

The group is chaired by Mark Berry, Head of Sustainability, who will report into the Environmental Sustainability Working Group (ESWG) and also provide regular progress reports to the EMS Executive Sponsor – Stephen McAuliffe, Executive Director of Business and People Services. Full membership extends to:

• Mark Berry, Head of Sustainability (Chair) 
• Anastasia Holley, Data Analyst (Deputy Chair) 
• Angela Muswell, Head of Estates Services 
• Amjid Baig, Head of Maintenance Services
• David Berry, Head of Residences Services 
• Claire Mayers, Technical Operations Manager 
• Matthew Dickson, Head of Health and Safety Operations